How to Upload a Powerpoint in Presentation Mode

If you are using Microsoft Teams to come across with others who are working remotely, you may not realize that you have seven choices when it comes to how y'all volition nowadays your PowerPoint slides to the group (I added two options I discovered subsequently the article was showtime published). In this article I will share more than details on these seven options and you lot will become a link to that option in my video that shows you what your audience volition see. In this commodity I am using the Teams app in Windows x. The seven options are:

1. Share your unabridged screen/desktop
2. Share the Slide Show window
3. Share the editing window with a clean look
4. Run the Slide Show in a window and share that window
5. Use the PowerPoint sharing choice in Teams
6. Use Presenter View to show the audience your slides while you meet Presenter View
7. Present with your video beside your PowerPoint slides

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Option one: Share your entire screen/desktop

This is the default method that most people cull because information technology is the closest to what nosotros would do if we were in a coming together room with the participants sitting effectually the table. In Teams, you choose the sharing option called Desktop. The audition sees everything that is on your desktop, then if PowerPoint is not full screen, they will see any wallpaper you have and any other open applications with potentially confidential information displayed. They volition also see the small-scale Teams window in the lower right corner of your screen unless you minimize it.

You start your slide bear witness in PowerPoint and all features will work, including animations and transitions. Y'all can use a presentation remote to advance through your slides or utilise the arrow keys. Because the slides accept upwardly the whole screen, you can't see the Teams controls then you may miss any chat or questions from the audience. If you use Alt+Tab to switch to the Teams window to see the chat discussion, the audience sees this too because they see everything on your screen.

Hither is the section of my video that shows Pick 1: Share your entire screen/desktop

Pick ii: Share the Slide Prove window

Because Teams allows you to share whatsoever window that is open up on your figurer, another option you have is to share the window that has the Slide Show in it. Before you start sharing in Teams, start the Slide Bear witness in PowerPoint. This will display the slides on the entire screen. Employ Alt+Tab to go back to the Teams window. In the Teams sharing options, cull the window that is displaying the slide show (make sure you select the slide show window, not the PowerPoint regular window).

Again, since you are using full PowerPoint, all features piece of work and this is similar to presenting earlier an audition in a meeting room. Because you are merely sharing a window, the audience won't meet anything else on your screen. Because the slides take up the whole screen, you won't see the Teams window with any chat or discussion. Only you tin can switch to the Teams window using Alt+Tab to bank check the chat conversation without the audition seeing what you are doing.

Hither is the department of my video that shows Pick 2: Share the Slide Show window

Pick 3: Share the editing window with a clean expect

The beginning 2 options don't let you lot to see any other documents or notes that you lot may accept on your screen considering the slides encompass the entire screen. If you don't need whatever animation or transition features and are comfortable with the audition seeing the edit view of PowerPoint, you can choose to use a view that minimizes the PowerPoint interface then the slide is the focus.

In the normal editing view, minimize the slide thumbnails by dragging the vertical divider all the way to the left until information technology just shows the text indicating that thumbnails are available. Elevate the horizontal divider at the bottom of the slide down to hibernate whatsoever notes that are below the slides. Third, collapse the ribbon past clicking on the collapse indicator (an upward arrow caput) in the lower right corner of any ribbon. Finally, maximize the size of the slide in the editing window if it did not automatically resize itself. Now your slide is large in the editing window and PowerPoint has a cleaner look than the normal editing view.

In the Teams sharing options, choose the window for this PowerPoint presentation. When you move through the slides, you are not using Slide Show mode so there are none of the animation or transition features available. Any embedded media will not run automatically and must be manually played. You lot can move through the slides using the downwards and upwards pointer keys or the PageDown and PageUp keys.

This is not as clean equally Slide Show mode, just it allows you lot to meet other open documents on your screen without the audience seeing them. To see the full Teams window you tin can click on the minor Teams window in the lower right of your screen and the audience volition not see this either. This allows you lot to keep upward with whatsoever chat discussion while presenting.

Hither is the section of my video that shows Option 3: Share the editing window with a make clean look

Option iv: Run the Slide Testify in a window and share that window

Many presenters are not aware that PowerPoint has the option to run a slide show within the window it is in without taking up the entire screen. PowerPoint refers to this equally the "Browsed by an individual" mode or Reading View. To use this mode, on the Slide Evidence ribbon, click on the Set Upwards Slide Show push. In the dialog box, in the Show type section in the to left corner, change the option past clicking on the radio push for "Browsed by an private". Click the OK push to salve the change and exit the dialog box. Now whenever you lot enter Slide Show mode, the slides are run merely in this PowerPoint window, not the full screen. You tin change this back to the default of "Presented by a speaker" after the meeting is done.

In the Teams sharing options, choose the window for this PowerPoint presentation. Showtime the Slide Show mode in PowerPoint. You will see the slide show with some additional controls at the top and bottom of the window and possibly black bars on the top/bottom or left/right depending on the size of the window relative to the size of the slides. This is a slightly different look for the audience if they are used to the full screen version of Slide Evidence mode.

Considering this is Slide Testify mode, all animations and transitions piece of work every bit expected. What is dissimilar than the total screen Slide Show style is that the light amplification by stimulated emission of radiation pointer, inking, and some other features are not available. Since you lot are simply sharing this window, the audience does not see whatever other documents you may have open on the screen. To see the full Teams window you can click on the small Teams window in the lower correct of your screen and the audition will not see this either. This allows you to continue upwardly with any conversation discussion while presenting.

Since this pick is simply sharing one window, it uses less bandwidth than sharing a total screen which may help users on lower speed connections have a improve experience with less lags or distortion. This pick may give you the all-time combination of PowerPoint features and presenter controls and options.

Here is the section of my video that shows Option 4: Run the Slide Testify in a window and share that window

Option 5: Use the PowerPoint sharing choice in Teams

Considering Microsoft created Teams and PowerPoint, they have built in a presentation method that is unique amongst other meeting platforms. The PowerPoint sharing option allows you to load a PowerPoint file from your SharePoint library or from your reckoner. It and then runs the slide prove using PowerPoint on the Web inside Teams. This option offers some advantages according to Microsoft, including the use of far less bandwidth compared to screen sharing (this video shows the dramatic driblet in network usage with this method), non requiring PowerPoint to be installed on the reckoner, use of the PowerPoint on the Web accessibility features, availability of co-presenting features, and less bombardment usage compared to sharing the screen.

While all of these advantages are nifty, the biggest disadvantage is that the method uses PowerPoint on the Web, which does not back up all features of PowerPoint still. Every bit you lot volition encounter in the video, depending on what transitions or animations you use, they may not work properly or they may allow the audience to see parts of the slide earlier you build them on the slide. Microsoft is working on improving PowerPoint on the Web so it is a better experience but at this time I would suggest you lot to test every slide in advance in a setup and then you can see what the audience sees so you lot make sure the slides announced the manner you want them to.

Considering this method is integrated into Teams, the slide evidence happens in the Teams window and you lot see the Teams command bar on top of the slide show when you are presenting. You have access to all the Teams options in the window. Since the slide show is just in the Teams window, you lot likewise have the rest of your screen available for other documents you want to refer to.

Here is the department of my video that shows Selection 5: Apply the PowerPoint sharing option in Teams

Option 6: Use Presenter View to show the audition your slides while yous run into Presenter View

If you lot prefer to use Presenter View to see your speaking notes while the audience just sees your slides, I accept instructions for using Presenter View in Teams with 1 or 2 screens and in Windows or on a Mac in my Complete Guide to using PowerPoint Presenter View in Teams.

Option 7: Present with your video beside your PowerPoint slides

You can present in a Microsoft Teams or Zoom meeting with your video beside your PowerPoint slides so your facial expressions can be easily seen along with the slides. The idea is to accommodate our video and slides on our desktop and share the entire screen, so we control the size of both the video and the slides. This does not require you to install whatever software and uses the congenital-in features of the operating system and PowerPoint. For Windows x I explain the detailed steps in this commodity and show you how this is done in this video. For a Mac I explicate the detailed steps in this article.

Conclusion

In my opinion, Selection 6, using Presenter View, is perhaps the best option because it In my stance, Option 5, using Presenter View, is the best option for most presenters because it allows you lot to see your notes and access all the expert features of Presenter View while the attendees run across your total slides. It is what I utilize when I deliver my customized training courses.

(Get more articles on using Teams effectively here)

Full video with all five original options

Dave Paradi has over twenty-two years of feel delivering customized training workshops to assist business professionals improve their presentations. He has written ten books and over 600 manufactures on the topic of effective presentations and his ideas have appeared in publications effectually the world. His focus is on helping corporate professionals visually communicate the messages in their data so they don't overwhelm and misfile executives. Dave is one of fewer than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel, PowerPoint, and Teams communities. His articles and videos on virtual presenting accept been viewed over 3.5 million times and liked over fourteen,000 times on YouTube.

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Source: https://www.thinkoutsidetheslide.com/5-options-for-how-to-present-a-powerpoint-slide-show-in-a-microsoft-teams-meeting/

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